Privacy Policy
Effective Date: June, 24th 2025
Welcome to Pathways U.S.A., LLC (“Pathways U.S.A.”, “we”, “our”, or “us”). Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website https://pathways-usa.com, interact with our services, or communicate with us.
Please read this policy carefully to understand our practices regarding your personal data and how we treat it.
1. Information We Collect
We may collect and process the following types of personal information:
A. Information You Provide Directly
- Contact Information: Full name, email address, phone number, physical address.
- Professional Information: CV/resume, work history, education, licenses/certifications, references.
- Identity Documentation: Passport copy, visa, government-issued ID, nursing license.
- Employment Preferences: Desired location, specialties, shift preferences.
- Messages & Communications: Emails, application forms, inquiry forms, and interviews.
B. Automatically Collected Information
When you access our website, we automatically collect:
- Usage data: IP address, browser type, pages visited, time spent.
- Cookies and Tracking Technologies: Session ID, preferences, and analytics.
C. Information from Third Parties
We may receive information from:
- Recruiters or partners in the Philippines, Jamaica, or other countries.
- Background check providers.
- Government bodies for credential verification.
2. How We Use Your Information
We use your information to:
- Match you with nursing job opportunities in the U.S.
- Assist in your application, licensing, and immigration processes.
- Respond to inquiries and provide customer support.
- Comply with legal and regulatory obligations.
- Improve our website and service offerings.
- Send important updates, newsletters (with your consent), or marketing communications.
3. Legal Bases for Processing (for EU Residents)
We process your personal information based on the following legal grounds:
- Consent: For marketing or optional services.
- Contractual Necessity: To fulfill pre-employment processes.
- Legal Obligation: To comply with immigration, labor, and licensing laws.
- Legitimate Interest: For improving services, fraud prevention, or business operations.
4. How We Share Your Information
We may share your information with:
- Healthcare Employers: Hospitals, clinics, long-term care facilities.
- Government and Licensing Authorities: USCIS, NVC, state boards of nursing, etc.
- Service Providers: Legal advisors, background check firms, translators, etc.
- Third-Party Recruiters or Partners: Who help identify qualified candidates.
- IT Vendors and Hosting Providers: For managing the website and application databases.
We do not sell your personal information.
5. International Transfers
Your data may be transferred to and stored on servers in the United States. If you reside outside the U.S., this means your information will be transferred internationally. We take appropriate safeguards (e.g., standard contractual clauses) to protect your information.
6. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:
- Candidates not placed: Data is kept for 3 years.
- Placed candidates: Data retained for 7 years after placement.
- Legal requirements may dictate longer storage in certain cases.
7. Your Rights
Depending on your location, you may have rights including:
- Access to your data
- Correction or deletion of your data
- Objection to processing
- Data portability
- Withdrawal of consent
- Filing a complaint with a supervisory authority
To exercise your rights, email us at privacy@pathways-usa.com.
8. Cookies and Tracking
We use cookies for:
- Functionality (e.g., keeping users logged in)
- Analytics (Google Analytics, etc.)
- Performance monitoring
You can manage cookie preferences through your browser settings or our cookie banner.
9. Security Measures
We take appropriate technical and organizational measures to protect your personal data:
- SSL encryption
- Access controls and data minimization
- Regular data audits
- Secure servers and firewalls
However, no method of transmission or storage is 100% secure.
10. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we learn we have received data from a child under 18, we will delete it immediately.
11. Links to Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites. Please review their privacy policies before submitting any data.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Effective Date.” If we make material changes, we will notify you by prominently posting a notice or by contacting you directly.
13. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
Pathways U.S.A., LLC
Website: https://pathways-usa.com
Email: info@pathways-usa.com
